IDville Blog | Visitor Management

Visitor Login Books Increase School Security

by todd 22. March 2011 12:10

Focus on School Security. For the month of March, the IDville team will be focusing on school security. All this month, we’ll blog about different ways to improve school security. Have questions? Email us or request a System Information Pack for more info.

Schools have countless visitors in any given day. Parents, teachers, volunteers, community members, and sales people all present themselves at a school for one reason or another. Visitors can throw a wrench in even a sound student and staff ID card policy by being in the building unidentified. To safety identify school visitors, implement a visitor login book at your visitor entrance.

Schools should always track visitors with a visitor login book. Keep your book in the main office and require all visitors to register before going to a classroom. A secure visitor login book will create a record of all visitors and assign visitors with a self-expiring visitor adhesive ID badge. Visitors wear the badge while they are in the building, but it changes color after 24 hours. This feature prevents visitors from reusing badges and re-entering the building at a later date.

Implementing a visitor login book into your security plans will have several benefits for your school: Shop Visitor Login Books

Make a good first impression. Your visitor login book should be kept in a central location where all visitors enter the building. Other entrances should be locked and marked with a sign to direct visitors to the correct door. Put an individual in charge of welcoming visitors and instructing them to complete the sign-in process when they first arrive.

Create a record of visitors. A visitor login book creates a record of who is in your school building. Most visitor login books record the visitor’s name, their organization or purpose for visit, and the date. Keep this information in a safe, discreet location on hand for three months before safely discarding it.

Visually identify visitors. Visitor login books equip visitors with an adhesive name badge to wear while in the school. Visitors who wear an ID card send a clear message to your employees and staff, which is especially helpful in a large school building.


Todd is an identification expert at IDville with over seven years experience. Around IDville, Todd is known for his excessive coffee drinking, beautiful daughters, and impressive ping pong skills.

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School Security | Visitor Management

Visitor Management System at Community Hospital

by david 18. January 2011 08:49

This month, we’ve been talking about ways you can make your facility more secure in 2011.  A visitor management system is an important part of a secure facility because it gives you the knowledge of who is in your building. Community Hospital, an IDville customer, added a visitor management system to its security procedures to keep staff and patients safer. Here’s how they did it:

Visitor Login with Self Expiring BadgesCommunity Hospital is a 58-bed hospital in rural southwest Michigan that recently implemented a visitor management system. Even at its modest size, the hospital takes patient and employee security very seriously. To improve facility security, the hospital’s security committee created a visitor management policy to identify the numerous vendors, visitors, and contractors that visit the hospital on a regular basis.

Previously, visitors were announced at the reception desk and permitted into the hospital without any form of identification. When creating the visitor management policy, the security committee wanted a Visitor Login System at each of the two public entrances. All visitors who enter through the front or emergency room doors must pass by a receptionist who asks them to sign in. The other entrances into the hospital require an HID card that is given only to employees.

The visitor management system at the hospital now requires all visitors to sign-in and wear an adhesive name badge. The name badge changes color after 24 hours to indicate that the badge has expired. More importantly, the login process creates a record off all visitors, so the hospital can track vendors and visitors in the building.


Coming soon to IDville...







David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge and experience as a catalog model (you may have seen him in a previous IDville catalog!).

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Visitor Management

Keep Identification a Priority during Halloween Celebrations

by david 27. October 2010 14:07

Halloween is on Sunday, and many workplaces will be having Halloween parties this Friday to celebrate. At IDville, our employees can wear costumes and their kids trick-or-treat around the office.

With so many people coming in and out of the building for Halloween festivities, it’s important that identification remain a top priority. This week, put your visitor identification system to work to ensure the safety of both your employees and your visitors.

Here are a few tips that will keep everyone safe and improve your Halloween celebration:

1. Ask guests to RSVP.
If you’re inviting guests to your facility for a Halloween party or trick-or-treating, ask employees to RSVP their guests ahead of time. This way, you can create ID cards for guests with your photo ID card printer.

2. Register visitors at the entrance.
You may not be able to collect RSVPs for everyone, so be prepared to register visitors when they arrive. A visitor system can help you keep track of everyone who is in your building.

3. Create name badges for visitors.
In addition to creating a record of visitors, a visitor identification system will also create an adhesive name badge that visitors can wear in the building. Since both children and adults will be in costume, it may be difficult to identify individuals by sight. Name badges will make sure you know who is in the building.

Have a safe and happy Halloween!

Visitor Identification Systems at

Even well-known Star Wars characters wear visitor IDs!


David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge and experience as a catalog model (you may have seen him in a recent IDville catalog!).

7 Steps to Implementing Visitor Management

by david 23. August 2010 14:49

Instances of workplace and school violence are at all time highs, and the need for workplace security has never been greater. To protect employees and facilities, organizations of all sizes and industries incorporate visitor management systems into their security strategies.

A visitor management system tracks the visitors to your building and creates an ID card for the visitor to wear while in the building. The increased security measures put employees more at ease with their working environment, leading them to be more productive.

Organizations of all sizes and industries can easily and affordably implement a visitor management system to monitor visitor traffic in their facility by selecting an appropriate system and making minor facility and policy changes. Follow our seven steps to implement visitor management easily!

1. Select a visitor management system. It’s important that the system include individual visitor ID cards and create a record of facility visitors. Most visitor management systems have refills, so your options are not limited by visitor volume.

2. Implement access control. To control visitor access to your building, limit the number of public entrances. After determining your public entrance, make sure all other doors are locked. Employees can use HID cards to enter the building from those other entrances while visitors are forced to use the main public entrance.

3. Determine a location for the visitor management system. Position the visitor log-in at an entrance near visitor parking or in the main lobby. Train your gatekeeper, the individual at the entrance, to administer the visitor management system. You may want to use a receptionist or security guard to sign-in visitors and hand out visitor ID cards.

4. Train employees. Inform your employees that a visitor management system is a precaution you take to ensure their safety. Train employees how to use the system, so they can fully understand the procedure. Encourage employees to make visitors aware of the new system ahead of time for a smoother transition.

5. Explain the policy to visitors.  Make visitors aware of your new visitor management policy by posting signs on entrances. The signs should direct visitors to log-in at a reception desk. If you have a large number of regular visitors, you may want to create a more permanent visitor ID card for them with a preprinted visitor card.

6. Have visitors check out. With a visitor management system, it’s equally important to know when visitors enter and exit your building. Require visitors to stop by the reception after their visit is complete to turn in their visitor card and check out. Adding this procedure to your policy will give you a complete knowledge of who is in the building.

7. Increased security procedures. Depending on your organization, you may want to add increased security procedures to your visitor management policy. Require visitors to show identification when they sign in at your building to confirm their identity. You may also require visitors to be escorted in the building by an employee. This is a great way to make sure everyone in the building is accounted for.

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ID cards | Visitor Identification | Visitor Management

Visitor Identification Important Even in the Summer

by todd 6. July 2010 13:40

During the summer in Michigan, things tend to be a little more relaxed around the office. After all, we only have about three months of beautiful weather to enjoy our local lakes, parks, and beaches. However, a more relaxed work environment shouldn’t lead to relaxed visitor identification practices.

Visitor identification is important year round. Schools are a great example of maintaining diligent visitor management practices. Most schools require all visitors to register at the main office before entering the building. Even though students aren’t at the school during summer months, schools still keep their visitor identification system active.

Visitor identification protects staff, students and employees from unwanted visitors and can prevent theft and vandalism. Most programs are incredibly easy to use and provide the visitor with an ID to wear. This makes it easy to know who has properly registered as a visitor.

There are several different visitor identification options available, and choosing the right system depends on your organization’s building and amount of visitors.

Small organizations that experience few visitors can implement a simple visitor PVC ID card system. Visitors wear a specific visitor ID when they are in the building. They can write their name on the card or wear a standard visitor badge with visitor lanyard. This system gives employees a visual indicator that a visitor is in the building.

Large organizations that have a lot of visitors on a regular basis find it helpful to keep a record of visitors. A record equips you with the knowledge of who is in your building at any given time. Visitor log-in systems are easy to use. A visitor simply provides some information upon his arrival. The registration process creates a personal name badge for the visitor to wear and makes a record of the visit at the same time.

If you’re interested in a more sophisticated visitor identification program, Visitor Express Software is for you. The visitor identification software allows you to create a visitor badge template, enter the visitor’s information on the spot, and print badges as needed.

Regardless of your organization’s size, maintaining a visitor identification program keeps everyone safer.

IDville Visitor Identification Solutions


Todd is an identification expert at IDville with over seven years experience. Around IDville, Todd is known for his excessive coffee drinking, beautiful daughters, and impressive ping pong skills.

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Visitor Identification | Visitor Management

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