IDville Blog | ID cards

7 Steps to Implementing Visitor Management

by david 23. August 2010 14:49

Instances of workplace and school violence are at all time highs, and the need for workplace security has never been greater. To protect employees and facilities, organizations of all sizes and industries incorporate visitor management systems into their security strategies.

A visitor management system tracks the visitors to your building and creates an ID card for the visitor to wear while in the building. The increased security measures put employees more at ease with their working environment, leading them to be more productive.

Organizations of all sizes and industries can easily and affordably implement a visitor management system to monitor visitor traffic in their facility by selecting an appropriate system and making minor facility and policy changes. Follow our seven steps to implement visitor management easily!

1. Select a visitor management system. It’s important that the system include individual visitor ID cards and create a record of facility visitors. Most visitor management systems have refills, so your options are not limited by visitor volume.

2. Implement access control. To control visitor access to your building, limit the number of public entrances. After determining your public entrance, make sure all other doors are locked. Employees can use HID cards to enter the building from those other entrances while visitors are forced to use the main public entrance.

3. Determine a location for the visitor management system. Position the visitor log-in at an entrance near visitor parking or in the main lobby. Train your gatekeeper, the individual at the entrance, to administer the visitor management system. You may want to use a receptionist or security guard to sign-in visitors and hand out visitor ID cards.

4. Train employees. Inform your employees that a visitor management system is a precaution you take to ensure their safety. Train employees how to use the system, so they can fully understand the procedure. Encourage employees to make visitors aware of the new system ahead of time for a smoother transition.

5. Explain the policy to visitors.  Make visitors aware of your new visitor management policy by posting signs on entrances. The signs should direct visitors to log-in at a reception desk. If you have a large number of regular visitors, you may want to create a more permanent visitor ID card for them with a preprinted visitor card.

6. Have visitors check out. With a visitor management system, it’s equally important to know when visitors enter and exit your building. Require visitors to stop by the reception after their visit is complete to turn in their visitor card and check out. Adding this procedure to your policy will give you a complete knowledge of who is in the building.

7. Increased security procedures. Depending on your organization, you may want to add increased security procedures to your visitor management policy. Require visitors to show identification when they sign in at your building to confirm their identity. You may also require visitors to be escorted in the building by an employee. This is a great way to make sure everyone in the building is accounted for.

Currently rated 4.0 by 1 people

  • Currently 4/5 Stars.
  • 1
  • 2
  • 3
  • 4
  • 5

Tags: , ,

ID cards | Visitor Identification | Visitor Management

Five Elements of an Excellent Employee ID Card

by david 10. August 2010 08:34

ID cards have become an essential component of facility and workplace safety, and it’s nearly impossible to walk into a workplace without one. Organizations equip employees with ID cards to easily identify who does and does not belong in the building and to streamline personnel processes.

ID cards can play a pivotal role in an organization’s security plan, and creating the right ID card is imperative to achieving security goals. By considering the following ten ID card components, organizations can create the ID card that meets their needs.

1. Organization Logo
Add a visual security element to ID cards by incorporating your organization’s logo. Be sure your ID card design is consistent with the current marketing style sheet, including font, logo, and colors to reinforce the brand’s message and project a professional image. A corporate logo is a highly recognizable image by employees and security personnel, and it will make it more difficult for fraudulent cards to be created.

2. Design
An effective ID card design is both attractive and functional, and your card design can be just as important as the security features it incorporates. The card design itself can also provide valuable information using colors and graphics. For instance, hospital ID cards often assign a specific color to different floors or departments, making it simple to identify where employees work.

3. Single and Dual-Sided
Depending on what security or data features are included, ID cards can be single or dual-sided. Determine what ID card functions are priorities for the organization and consider how much space will be needed.

4. Orientation
ID cards can be displayed horizontally or vertically, and the orientation of your ID cards will impact how they are worn by employees. Consider the different scenarios where ID cards will be used.

5. Employee Picture
It is standard for ID cards to include a picture of the employee on the front of the card. The photo on an ID card makes it unique to the individual employee and should be easily visible. Photo identification is normally used on identification documents, such as a driver’s license, passport, or ID card, to increase the security and authenticity of the document. Likewise in the workplace, security and authority personnel should use a similar verification process with employee photo ID cards.

Read the complete list of ID card elements, “10 elements of an excellent employee ID card” in our Knowledge Center.

Sample ID Card Designs on Sample ID Card Designs on


David is an IDville identification expert with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge and experience as a catalog model (you may have seen him in a recent IDville catalog!).

Currently rated 3.5 by 2 people

  • Currently 3.5/5 Stars.
  • 1
  • 2
  • 3
  • 4
  • 5

Tags: ,

ID Card Printers | ID cards

HID Cards Make You Look Smart

by todd 26. July 2010 10:31

Security is important to you and your organization, so you’ve outfitted your employees with all the necessary identification. The only problem is they have to carry multiple ID cards everyday, and outfitting new employees with ID badges has become a cumbersome process.  While you could outfit the entire team with Mutli-Card Badge Holders and call it a day, we suggest streamlining your photo ID needs into a single multi-purpose HID card.

Using an ID card printer and HID cards, you can create an ID card with all the functions you need. If your employees use a HID card to enter a parking garage or building, you will want to print the visual identification card on an adhesive plastic card. Most HID cards cannot be printed on directly, so the adhesive plastic cards provide a simple option to streamline your ID cards. Attach the printed adhesive plastic card to an existing programmed HID card to create a functional and aesthetically pleasing photo ID card. 

Efficiency. Streamlining your ID card uses into a single proximity card has many advantages, the greatest of which is increased efficiency. Instead of printing multiple cards for each employee, you’ll print only one. Not only will you reduce time designing and printing the ID card, but you’ll also be able to give ID cards to new employees more quickly.

Cost Savings. Combining all your ID card uses into one HID card will also save your organization money. You won’t need to replace printer supplies as often since you will significantly reduce the number of cards you’re printing.

Professional Appearance. Your employees will appear more professional with a single well-designed ID card displayed on a lanyard or strap clip. Be sure to decide the orientation of your ID card before ordering your HID cards to ensure your card design will have the optimal display. 


Todd is an identification expert at IDville with over seven years experience. Around IDville, Todd is known for his excessive coffee drinking, beautiful daughters, and impressive ping pong skills.

Currently rated 5.0 by 1 people

  • Currently 5/5 Stars.
  • 1
  • 2
  • 3
  • 4
  • 5

Tags: ,

ID cards | HID Cards

How to Display a Photo ID Card

by david 19. July 2010 14:03

Once you implement a photo ID card system, you need to consider your ID card design and how ID cards will be displayed. ID cards are an important part of a facility security strategy, but they must be displayed properly to have their full impact.

First, determine whether your ID card will be displayed horizontally or vertically. This will depend on your ID card design and what features you include. For more information on an excellent employee ID card, visit our Knowledge Center.

Once you have decided the ID card’s orientation, you can review your ID card display options.

Protect your ID cards with a Badge HolderI always recommend customers use badge holders to protect and preserve their ID cards. After all, an ID card is an investment in your organization’s security, and you want to protect that investment. A badge holder protects an ID card from the elements and natural wear and tear. It will reduce the number of replacement cards you need to print throughout the year.

Now that your cards are protected by a badge holder, you can shop ID card attachments. Lanyards, ID strap clips and retractable badge reels are the most popular.

- Lanyards are the ID card accessory of choice for schools. Lanyards are easily customized for different buildings, grades and classrooms, and they keep ID cards in sight.

- ID Strap clips keep ID cards close to the body and are ideal for manufacturing settings where safety is a concern. Right now, you can save 10% on your order when you purchase ID strap clips. Just like IDville on Facebook to get the special offer.

- Retractable Badge Reels are great for organizations that use proximity cards and require employees to use their card to enter the building. Some badge reels extend up to 3 feet, so the ID card is easily accessible for scanning.


David is an IDville identification expert with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge and experience as a catalog model (you may have seen him in a recent IDville catalog!).

Currently rated 4.5 by 2 people

  • Currently 4.5/5 Stars.
  • 1
  • 2
  • 3
  • 4
  • 5

Tags: ,

Badge Holder | ID cards

Welcome to the IDville Blog!

by dan 17. June 2010 08:10

We’re excited to premiere the IDville blog this week. We hope you’ll use this blog as your primary resource for information about all things related to identification security, including:

- ID card printers
- Implementing ID cards
- ID card design
- Visitor identification
- Event identification
- ID card and printer maintenance
- Facility signage
- ID Maker tips and tricks 

We’ll be blogging once a week to share important information you can use to make your organization more safe and secure. Check back often for our latest updates, or have our latest posts sent directly to your email by registering in the box to the right.

In between blog posts, you can visit the Knowledge Center. The Knowledge Center is your resource for:

Sample ID cards
Case Studies
Frequently Asked Questions
- Past Identify Newsletters. You can also sign up for our monthly newsletter!

In addition to our new blog, we also launched an IDville Facebook page today. Because we know budgets are tight, we're offering you access to exclusive offers and discounts when you like our Facebook page! A new offer is posted every week, so be sure to keep an eye out for our updates in your News Feed. If you like the IDville page this week, you’ll get a coupon code to save 15% on your next purchase!

Thanks for visiting today! On behalf of the IDville team, we look forward to sharing our identification expertise and making ID cards easier than ever before!

Dan is the IDville General Manager and oversees all product management and marketing for the IDville brand.  Around IDville, Dan is known for the catchphrase, "talk to me," his not-so-secret designer past, and his passion for Michigan State sports.

Currently rated 3.0 by 8 people

  • Currently 3/5 Stars.
  • 1
  • 2
  • 3
  • 4
  • 5

Tags: ,

ID Card Printers | ID cards

Sign Up for IDville Emails!

Get special offers, information and tips with IDville’s email updates.

Sign Up

We Think You'd Like

IDville on Facebook