Whether you work at a business, school, or hospital, tracking visitors is very important. Visitor management provides you with knowledge about who is in your building and why they’re visiting. It also helps your coworkers to identify visitors who may be unfamiliar to your building, policies, and procedures.

Visitor identification solutions come in a variety of sizes, so you can implement a program that fits your organization’s needs and budget. 

Visitor ID Solutions for Small Organizations: For small organizations, one time visitor name badges are an affordable option. This program is also very easy to implement, so you don’t have to conduct in-depth training.  Simply have the visitor write their name on the badge and wear it while in the building for easy identification.

Visitor ID Solutions for Mid-Size Organizations: In a mid-sized organization, additional visitor information may be necessary to understand the purpose of the visit. A visitor login book requires the visitor to provide additional information about their visit and creates a wearable adhesive visitor badge in the process. 

Visitor ID Solutions for Large Organizations: Large organizations often have multiple entrances and welcome lots of visitors every day. Streamline your visitor management program with a visitor software program that includes an automated process, tracking and reporting capabilities, and custom badge creation.

Start a visitor management system now and save 10% on your order from IDville. Get the IDville coupon code for 10% off visitor management products when you like us on Facebook! 

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David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge, and experience as a catalog model (you may have seen him in a previous IDville catalog!). 

Are you interested in learning more about an ID card system, but don’t know where to start? Our ID experts and technicians have put together several resources that provide you with all the information you need without the fluff!

• ID System Information Packet – This packet includes a sample ID card and badge accessory. The packet compares and contrasts our best selling ID Maker Systems, so you can decide which one is right for you. Request your free information packet.

• See How ID Maker Works – Visit the Video Library to watch our ID Maker videos. You can see a demo of our ID Maker software and learn how easy it is to set up and print ID cards with our one box system. Watch videos.

• “Why Identify” White Paper – Purchasing an ID card system is an investment that you need to justify for your organization. Our free white paper gives you all the information and data to help you do just that! Plus, it discusses the added benefits for several industries, such as education, government, and healthcare. Download the white paper.

• Case Studies – If you are unsure about how an ID card system could be used in your organization, browse the case studies in our Knowledge Center for a company that’s in your same industry. Our case studies give a clear picture of an organization before and after the ID card system. Read case studies.

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David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge, and experience as a catalog model (you may have seen him in a previous IDville catalog!).

Do you identify staff and visitors at your organization? Why not!? Here are my top ten reasons you should identify with an ID card system. 

1. Safety is everyone's priority - Not just building and grounds safety, but personal safety should be an important part of your building plan. Know who is roaming your halls and corridors and manage building or room access with a single card.

2. Time and attendance capability - Track hours for payroll with ease. You can transform an access card to a photo ID plus an access card by creating a plastic overlay that adheres to any proximity or HID card.

3. Make the best use of your time - Avoid labor-intensive paper laminate cards that don't last. Plastic ID cards have more functionality and security, and they print in less than a minute per card.

4. Make the best use of your dollars - An ID Maker System is all-inclusive without any hidden costs. Everything you need to get started today for creating and printing ID cards, right out of the box.

 5. Appropriate for use in government and healthcare industries - Remain compliant with federal and state ID card and information mandates when you design and print your own ID cards.

6. Multiple functions on a single card - From a student perspective, incorporate a photo ID with cafeteria and library services. For the office, combine a time card with building access.

7. Reduce waste and costly reprints - Sturdy plastic ID cards last 20 times longer then a paper laminate card.

8. Reduce fraudulent reproduction - Make ID cards tamper-proof with unique security features such as holographic overlays, ghost photos, and printer memory card capabilities.

9. Create your own rewards/membership programs - Advertise your business with a rewards card, or print your own gift or key cards. The possibilities with an ID Maker System expand beyond identification.

10. Lifetime, technical support whenever you need it - You are never on your own! With every system purchase, you get free technical support for as long as you own the system. We're the experts, and we do it right!

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David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge, and experience as a catalog model (you may have seen him in a previous IDville catalog!).

When it comes to building security, most organizations take precautionary measures to ensure that both their people and their property are protected. However, we recently conducted a survey that found 46% of organizations don’t identify building visitors, and 34% don’t track building visitors.

Today, visitor identification is a no-brainer. Regardless of organization size, identifying visitors is an important and simple method which safe guards your people. Having a working knowledge of the visitors in your building is a simple safety measure that can make a big difference in times of crisis.

To ensure your organization and people are protected, equip your organization with the hassle-free visitor system that fits the needs of your organization.

 If you’re a small organization with visitors few and far between… Outfit your front desk with Rewriteable Visitor PVC cards . Visitors can write their name on the badge when they enter the building and wear the ID for the duration of the stay. Your visitors will be clearly identified, and staff will be able to easily greet visitors with a personal ‘hello.’

 If visitors must receive vehicle access to an area… Keeping a concise record of visitors and clearly identifying visiting cars can make a difference in effective building security. Record visitor information in a log-in book and use hang tags to clearly identify vehicles.

 If you want to track building visitors…  Implement a log-in book system  to maintain records of all building visitors. Visitors simply sign the book when entering the building. Your log-in book  will help you to better understand the number of visitors you receive each month, and can help you justify a more comprehensive visitor system.

 If you want to protect the privacy of your visitors… Visitor log books are a popular way to track building visitors, however they have little discretion. To keep visitor information confidential, try a Secure Log-In System . This system, hides the previous visitor’s information, tracks visitor activity and creates wearable visitor badges all at once.

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David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge, and experience as a catalog model (you may have seen him in a previous IDville catalog!).

Back to school preparations are underway, and before you know it teachers, students, and staff will be headed off to school in the morning. Get your school ready by outfitting everyone with the proper ID badge accessories. Not at a school? Our lanyard recommendations can still help you determine which style is right for your organization!

The different schedules and responsibilities of school personnel requires different kinds of ID badge accessories to ensure ID badges are properly used and displayed. Lanyards are the most popular ID badge accessory for schools because they keep ID cards visible at all times, making visual recognition of students, staff, and visitors simple.

Here are our identification experts’ recommendations for school year lanyards:

Stock Lanyards for Students. Student identification is crucial to school security, but making sure students display their ID card can be a challenge. Stock lanyards are an affordable option you can choose to give each student a way to display their ID card. Be sure you add the breakaway function, however, to protect students from possible choking hazards.

Theme Lanyards for Visitors. Schools are a hub of activity, and visitors are constantly in and out of the building.  Protect your students and staff by requiring all visitors to wear a themed lanyard when they are in the building. The themed lanyards help adults in the building easily identify approved visitors.

USB Lanyards for Teachers. Welcome teachers back to school with a USB lanyard they can use to both display their ID card and carry important data. The USB lanyard has 1 GB storage and detaches from the lanyard for easy use. To make a special gift for the school year, customize your USB lanyard with your school name and the year.

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David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge, and experience as a catalog model (you may have seen him in a previous IDville catalog!).

Quiksilver, Inc. is a sportswear apparel company that designs, produces and distributes clothing, surf, skate and snow equipment for young-minded people. Started by Alan Green and John Law in 1970, Quiksilver quickly became a phenomenon and is now sold all over the world. Currently employing approximately 3,500 people, the business continues to be run on its original principals of word-of-mouth, quality and unbelievable service.

Todd Dickson, Quiksilver's director of building security, came to IDville in search of an up-to-date photo ID system that was "user-friendly and that did not break down every other day!!" (We could guarantee that!) He needed a photo ID system that would allow him to create different types of badges on one system.

Create your own employee photo ID cards.

With thousands of employees at different levels within the company, I knew Dickson needed an affordable way to create unique IDs. He was going to be printing a lot of photo ID cards with Quiksilver being such a large company.

When Dickson contacted IDville he had some questions regarding the photo ID system choices. "The IDville representatives were very well-versed with the product which showed me a lot. Although cost was a big factor in our decision, as the prices are very reasonable, the professionalism was leaps and bounds ahead of the other companies we'd contacted."

I ultimately helped Dickson decide on the Single-Sided ID Maker Advantage because he was planning to print a large number of cards, on one side only and security-enhancing overlays were not important. Dickson purchased two of these photo ID systems to be used at two different locations.

Quiksilver’s photo ID badges are tamper-resistant. Their card design includes the employee photo along with the company logo; for added security a watermark of the employee's photo is also in the corner. "IDville continues to meet and exceed my expectations! It has become a great resource for my photo ID badging process."

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David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge, and experience as a catalog model (you may have seen him in a previous IDville catalog!).

If you read last week’s post, you know that June is National Safety Month. All this month, we’ll be sharing tips and ideas that can make your organization a safer place.

National Safety Month was established in 1996 by the National Safety Council to increase public awareness of safety and health risks in workplaces, homes, and communities. This month is a prime opportunity to bring safety to the forefront of your organization and establish its value as a great workplace.

June is an excellent time to refresh your workforce on company safety procedures. Begin Safety Month with a reminder of your identification policy. Going over the policy is certain to get everyone on the same page when it comes to proper use and display of their ID cards.

Don’t have an identification policy? Make a resolution to create one. Identification in the workplace improves safety by providing a visual identifier of individuals in the building. This makes it easier to identify who do and does not belong in the building. Thanks to identification software and easy-to-use photo ID card systems, you can create the identification policy that will have the greatest impact on safety for your organization. 

Safety Month is a great opportunity to update staff ID card pictures, too. At staff meetings, have your digital camera ready and offer “picture-retakes” for anyone interested. Employees will be more likely to wear their ID when they are happy with their picture. Hand out new lanyards or badge reels to everyone to encourage them to regularly sport their new ID cards.

Safety is an essential piece to creating a work environment where employees look forward to coming to work. When you create a safety-conscious culture at your organization, employees will thank you with increased productivity and engagement.

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David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge, and experience as a catalog model (you may have seen him in a previous IDville catalog!).

June is National Safety Month, and previous Identify Newsletters on the subject have recommended you take the month of June to refocus your safety efforts. This year, make it a goal to implement all of our top ten safety tips before the end of the month to help you create and maintain a safe environment for your employees.

1. Create a safety team. Form a team of employees who are enthusiastic about safety, and give them first aid, CPR, and fire prevention training.

2. Wear your ID card. When employees wear their ID cards, it’s easier to spot visitors and know if employees are in the correct location. Encourage all employees to wear their ID cards when in the building by giving them the proper ID card accessories.

3. Have a fire drill. When was the last time you had a fire drill at your organization? Schedule a fire drill for your entire organization to ensure employees know how to safely exit the building and where to meet once outside. Practice for inclement weather, such as tornados, too.

4. Choose breakaway lanyards. The release on breakaway lanyards is an added safety feature that protects the individual wearing the lanyard. If the lanyard were to be caught in a piece of machinery or wrapped around the individual’s neck, the lanyard would release and prevent injury.

5. Create an emergency communication system. Preparing for the worst is the best way to ensure the safety of your employees in an emergency. Create a communication system that you can use throughout your building if you were to have a safety breach or inclement weather. Test the system periodically to make sure it is in working order.

6. Implement a visitor management system. Part of creating a safe work environment is knowing who is in your building. A visitor management system tracks visitors and supplies them with an ID badge to wear while in the building.

7. Safeguard employee ID card information. If your employee ID cards have RFID chips in them, protect against identity theft with an RFID Secure badge holder. The holder blocks RFID signals and will ensure employee and company information isn’t stolen.

8. Don’t stand on swivel chairs. Train employees how to properly use equipment around the office and provide any tools they may need to safely do a job. For instance, you may need to purchase a step stool to help employees safely reach items on high shelves.

9. Restrict access to your building. Proximity ID cards sync with your access control system and only allows authorized individuals into your building. This is a simple way to protect your staff from any outside threats.

10. Reward great safety records. An effective way to improve safety in your organization is to reward safe behaviors. Recognize teams and individuals who have outstanding safety records and accomplishments with lapel pins or employee awards from Baudville, our sister company.

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David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge and experience as a catalog model (you may have seen him in a previous IDville catalog!).