IDville Blog | All posts tagged 'time and attendance system'

Make 2012 the Year of the Automated Time and Attendance System

by todd 24. January 2012 07:00

In 2012, competition is as fierce as ever, and your internal processes need to be smarter, faster, and leaner in order to stay ahead. Is your time and attendance system helping or hurting your goals?

Time and attendance systems are integral to organizations with hourly employees by providing accurate employee time records and meeting compliance standards. But if you don’t have an automated system, you may be surprised at how much your current system is costing your organization.

Studies show it takes about seven minutes to enter each timecard per pay period, so when you automate the timecard process with a time clock, you can save thousands. For example, a manager with ten reports who enters timecards every other week will spend thirty hours entering timecards in one year. That’s thirty hours per manager that could be better spent in your organization.
Learn more about the Quantix automated time and attendance solution

By implementing a smarter, faster, and leaner system in 2012, you can free up time for your IT team, Human Resources, and managers to spend on more strategic initiatives.

 Smarter
Time and attendance systems integrate with your payroll and keep all necessary information in one place. You also have more reporting capabilities, so you can generate standard reports covering schedules, personnel, departments, and payroll. Or create your own custom reports for your unique needs.

 Faster
Software-as-a-Service (SaaS) time and attendance systems give your organization the most up-to-date version of your program. SaaS is web-based, so it doesn’t require installation on servers or timely update downloads.

Plus, you can have a new SaaS time and attendance program up and running in a matter of days, not weeks and you don’t have to get the IT department involved. Plus, online training tutorials allow you to become familiar with the new system on your time.

 Leaner
Reduce the clerical work required in your current timecard reporting process by automating employee punches with a time clock. Managers will eliminate the need to manually enter time cards, providing thousands in time savings for your organization.

Want more information? Discover how much your organization could save with an automated time and attendance system with our Return on Investment Calculator, and you could become the Office Super Hero this year.


Todd is an identification expert at IDville with over seven years ID Maker experience. Around IDville, Todd is known for his excessive coffee drinking, beautiful daughters, and impressive ping pong skills.

Streamline Payroll Responsibilities with New Time and Attendance System

by Falon 22. September 2011 08:54
How does your organization track employee hours? If you’re still manually calculating pay rules by hand, mediating discrepancies between managers and employees, and dread payroll time, it’s time for an upgrade! 

It’s time to try Quantix time and attendance system  which will automate your time and attendance process and eliminate your payroll-related headaches. Quantix is a Software-as-a-Service (SaaS) option, so it requires no servers or software to be installed on your network and can be up-and-running in days, not months! 

Using Quantix time and attendance system, your supervisors will have the ability to view and edit employee timecards in real-time. Administrators can generate attendance reports with ease and export payroll reports ready for processing – no more manual data entry! The reduction in clerical work has been shown to save companies thousands of dollars a year. Plus, employees enrolled in the system can view their time cards, schedules, and time banks without having to go through human resources or their manager.

Learn more about QuantixThe Quantix system  was designed to meet the needs of smaller organizations by providing a rapidly accessible, economical, and easy-to-use system to track time and attendance without all of the complex features that slow down training and implementation. 

Quantix has several features that will streamline your payroll responsibilities:

Reports – You can quickly generate reports covering schedules, time and attendance, personnel, departments, and payroll.

Security – Quantix keeps your company’s information in the right hands. All users are assigned security roles that define their level of access.

Technology – Quantix operates on a variety of web browsers, so every member of your team should have easy access!

Employee Self-Service – Employees will be able to answer many of their own HR and payroll questions with access to the Quantix system.

Training – Quick training guides are available online so you can complete your Quantix training when and wherever you want!

Workforce Visibility – In addition to collecting, processing, and integrating payroll-related data, Quantix provides real-time visibility of your entire workforce – no matter how big or small!

Wondering if Quantix is right for you? Complete our ROI Calculator  to discover how much money you could save with a streamlined system. To learn more about the Quantix time and attendance system, request a Quantix Information Pack.  
Falon is the IDville Product Manager with over six years marketing and product experience. Falon is known for her exquisite taste in identification products and her two beautiful young sons. 

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Time and Attendance

Top 10 Signs Your Time and Attendance System is Obsolete

by todd 18. August 2011 08:55

In the past decade, time and attendance technology has advanced rapidly. As we know all too well, if you can’t keep up with the latest technology you may soon find yourself with an obsolete system that increases your costs and lowers workforce productivity. The following ten signs will help you spot areas where your time and attendance system may be failing your organization.

Different buildings should not equal different time and attendance systems. A retail company with seven different locations was utilizing outdated time and attendance software, requiring  separate software installation at each location. Without a central database for all of their employees, information management was unable to get accurate company-wide time tracking reports and managing leave requests was an error-prone manual process. The resulting management nightmare hindered decision making, and lowered overall workforce productivity.

If you have multiple locations, or may add new locations in the future, there are time and attendance solutions capable of providing complete and immediate visibility to your workforce. Using one system that works at each of your locations is less cumbersome, generally less expensive and ultimately leads to an improved analysis of your workforce.

Basic time and attendance software that only manages hours worked will not have the functionality necessary to automate leave requests or track benefit accruals. Providing employees with access to their own benefit accruals information eliminates the calls and questions to HR about earned vacation time. The additional time consuming process of sending, approving, and storing leave request forms is also automated by advanced time and attendance systems. In fact, some software is capable of email notification to all appropriate personnel of the leave request, such as the supervisor or HR manager.

Update Your Time and Attendance System
If your time and attendance system looks like this, it's time for an upgrade!

If you have a time and attendance system in place, the last thing you should be doing is pulling out your calculator to enter in a complicated pay rule. Lower end time and attendance systems have very little flexibility regarding pay rules, which is why their costs can be enticingly low. Time and attendance systems should be able to handle most, if not all, of your complex pay rules.

Ideally, the implementation team of your time and attendance provider will set up your complex pay rules for you in addition to having customizable settings so you can make changes on your own in the future. Once the pay rules are set up in the system, you will have reduced the time it takes to run payroll with the added benefit of increased accuracy and fairness throughout the company.

If your employees are failing to record their time with your current time tracking system, you may want to think twice before admonishing them. American TV, a retail store with multiple locations in the Midwest, felt that their time and attendance system may be to blame instead. They were right. With only one or two time clocks at each location, employees were never close enough to a clock to make recording their time simple and efficient. As a result, large amounts of missing punches on their time cards led to an increased workload for HR and eliminated the benefits of accuracy with their time system.

American TV searched for a superior time and attendance system capable of resolving the issue of missing punches and improving accuracy and efficiency. By selecting a system that utilized an XML API, a technology that aids with integration, American TV was able to set up each of their point-of-sale terminals as a time clock that automatically records the time of the employee working at that station. As a result, employees could quickly record their time and attendance tracking accuracy was greatly improved.

FLSA class action lawsuits outnumber all other employment lawsuits combined. Employers can face stiff penalties for non-compliance such as liquidated damages, millions of dollars in back pay, attorneys fees and government fines. Some of the most common and costly mistakes include unpaid work, failure to abide by both state and federal regulations, employees classified incorrectly and keeping poor records. In most courts, if the employer has kept poor records and there is a dispute regarding hours worked by the employee, the employee wins. An automated time and attendance system should provide detailed reports and store historical data for all employees for at least three years. Additionally, the time tracking system shows no bias toward employees, which means all of your pay rules are applied fairly across your entire workforce. Some time accounting programs are also capable of aiding with FMLA tracking, which can be difficult and may lead to lawsuits if not handled properly.

Read the rest of "Top 10 Signs Your Time and Attendance System is Obsolete"  on


Todd is an identification expert at IDville with over seven years ID Maker experience. Around IDville, Todd is known for his excessive coffee drinking, beautiful daughters, and impressive ping pong skills. 

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Time and Attendance

IDville’s New Time and Attendance System Saves Small Businesses Time and Money

by dan 9. August 2011 08:36

In today’s business environment, your organization is probably looking for ways to do more with less. We’re excited to announce that we have launched a new time and attendance solution that can help you do exactly that.

The QuantixTM time and attendance system is the latest addition to the IDville offering that helps companies reduce clerical work, save money, recover lost time, and reduce human error. A Software-as-a-Service (SaaS) option, Quantix requires no servers or software to be installed on the user’s network and can be rapidly implemented. With the intuitive Quantix system, you will be able to have the new system up and running in a few weeks as opposed to the months some systems can require.

The Quantix system offers several cost savings opportunities to customers and streamlines attendance and payroll for companies with as few as 10 employees. Customers can see how much Quantix will save their organization with IDville’s online Return on Investment Calculator.

Learn more about Quantix time and attendance

The new time and attendance system has several features that makes reviewing employee timecards and payroll much easier:

Using Quantix, supervisors can:
 View and edit employee timecards
 View in/out board with last punch
 View infractions, hours, and overtime
 View and edit employee schedules
 View personnel data
 Run PDF or excel attendance reports

Using Quantix, employees can:
 View timecards and either clock in/out, transfer departments, or fill out their timesheets
 View schedules
 View personnel data

The new QuantixTM time and attendance system gives small businesses the tools to manage employee time cards and payroll without breaking the bank. This system makes process efficiencies and cost savings accessible to organizations of all sizes.

For more information, request a free time and attendance information pack  and enjoy a free time and attendance 30 day trial!


Dan is the IDville General Manager and oversees all product management and marketing for the IDville brand.  Around IDville, Dan is known for the catchphrase, "talk to me," his not-so-secret designer past, and his passion for Michigan State sports.

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Time and Attendance

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