IDville Blog | August 2011

IDville Promotes Made in USA ID Accessories Online

by todd 30. August 2011 09:45
todd

Lanyards, Badge Reels, and Badge Holders all Featured in New Product Category

Just because the Fourth of July is over doesn’t mean you have to put away your red, white, and blue! We recently created a new product category on IDville.com for ID accessories made in the USA. The category includes lanyards, retractable badge reels, and more.

If you order on behalf of a school, government agency, or even business office, made in the USA products may be a requirement for your organization. Although made in the USA ID accessories have always been an important part of our offering, it hasn’t been easy to find them online. Now you can shop all made in the USA ID accessories in one place!

The new product category is highlighted on the homepage of IDville.com and also available under the ID accessories menu. You can easily find it on the homepage thanks to the red, white, and blue ID accessories image.

We are committed to supporting USA companies and offering made in the USA and plan to expand this category in the future. Continue to watch for new products!

Shop Made in USA ID Accessories

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Todd is an identification expert at IDville with over seven years ID Maker experience. Around IDville, Todd is known for his excessive coffee drinking, beautiful daughters, and impressive ping pong skills. 

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ID Card Accessories

Lanyards Keep ID Cards Visible for Back to School

by david 23. August 2011 08:08
david

Back to school preparations are underway, and before you know it teachers, students, and staff will be headed off to school in the morning. Get your school ready by outfitting everyone with the proper ID badge accessories. Not at a school? Our lanyard recommendations can still help you determine which style is right for your organization!

The different schedules and responsibilities of school personnel requires different kinds of ID badge accessories to ensure ID badges are properly used and displayed. Lanyards are the most popular ID badge accessory for schools because they keep ID cards visible at all times, making visual recognition of students, staff, and visitors simple.

Create your Custom Lanyard at IDville.com” width=Here are our identification experts’ recommendations for school year lanyards:

Stock Lanyards for Students. Student identification is crucial to school security, but making sure students display their ID card can be a challenge. Stock lanyards are an affordable option you can choose to give each student a way to display their ID card. Be sure you add the breakaway function, however, to protect students from possible choking hazards.

Theme Lanyards for Visitors. Schools are a hub of activity, and visitors are constantly in and out of the building.  Protect your students and staff by requiring all visitors to wear a themed lanyard when they are in the building. The themed lanyards help adults in the building easily identify approved visitors.

Fashion Lanyards for Office Staff. Give the office staff some creative liberty with their lanyard choice. Allow staff members to select the beaded lanyard in their favorite color scheme or several different lanyards to coordinate with their outfits.

USB Lanyards for Teachers. Welcome teachers back to school with a USB lanyard they can use to both display their ID card and carry important data. The USB lanyard has 1 GB storage and detaches from the lanyard for easy use. To make a special gift for the school year, customize your USB lanyard with your school name and the year.

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David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge, and experience as a catalog model (you may have seen him in a previous IDville catalog!).

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Lanyards | Student Identification

Top 10 Signs Your Time and Attendance System is Obsolete

by todd 18. August 2011 08:55
todd

In the past decade, time and attendance technology has advanced rapidly. As we know all too well, if you can’t keep up with the latest technology you may soon find yourself with an obsolete system that increases your costs and lowers workforce productivity. The following ten signs will help you spot areas where your time and attendance system may be failing your organization.

1.YOU HAVE NO VISIBILITY TO MANAGE YOUR WORKFORCE ACROSS MULTIPLE LOCATIONS.
Different buildings should not equal different time and attendance systems. A retail company with seven different locations was utilizing outdated time and attendance software, requiring  separate software installation at each location. Without a central database for all of their employees, information management was unable to get accurate company-wide time tracking reports and managing leave requests was an error-prone manual process. The resulting management nightmare hindered decision making, and lowered overall workforce productivity.

If you have multiple locations, or may add new locations in the future, there are time and attendance solutions capable of providing complete and immediate visibility to your workforce. Using one system that works at each of your locations is less cumbersome, generally less expensive and ultimately leads to an improved analysis of your workforce.

2.YOUR EMPLOYEES HAVE TO CONTACT HR TO FIND OUT THE STATUS OF THEIR LEAVE REQUEST AND BENEFIT ACCRUALS.
Basic time and attendance software that only manages hours worked will not have the functionality necessary to automate leave requests or track benefit accruals. Providing employees with access to their own benefit accruals information eliminates the calls and questions to HR about earned vacation time. The additional time consuming process of sending, approving, and storing leave request forms is also automated by advanced time and attendance systems. In fact, some software is capable of email notification to all appropriate personnel of the leave request, such as the supervisor or HR manager.

Update Your Time and Attendance System
If your time and attendance system looks like this, it's time for an upgrade!

3. SOME OF YOUR MORE COMPLEX PAY RULES ARE CALCULATED BY HAND.
If you have a time and attendance system in place, the last thing you should be doing is pulling out your calculator to enter in a complicated pay rule. Lower end time and attendance systems have very little flexibility regarding pay rules, which is why their costs can be enticingly low. Time and attendance systems should be able to handle most, if not all, of your complex pay rules.

Ideally, the implementation team of your time and attendance provider will set up your complex pay rules for you in addition to having customizable settings so you can make changes on your own in the future. Once the pay rules are set up in the system, you will have reduced the time it takes to run payroll with the added benefit of increased accuracy and fairness throughout the company.

4. YOUR SYSTEM MAKES IT DIFFICULT FOR EMPLOYEES TO RECORD THEIR TIME, LEAVING GAPS AND CAUSING MORE HEADACHES FOR YOUR TEAM.
If your employees are failing to record their time with your current time tracking system, you may want to think twice before admonishing them. American TV, a retail store with multiple locations in the Midwest, felt that their time and attendance system may be to blame instead. They were right. With only one or two time clocks at each location, employees were never close enough to a clock to make recording their time simple and efficient. As a result, large amounts of missing punches on their time cards led to an increased workload for HR and eliminated the benefits of accuracy with their time system.

American TV searched for a superior time and attendance system capable of resolving the issue of missing punches and improving accuracy and efficiency. By selecting a system that utilized an XML API, a technology that aids with integration, American TV was able to set up each of their point-of-sale terminals as a time clock that automatically records the time of the employee working at that station. As a result, employees could quickly record their time and attendance tracking accuracy was greatly improved.

5. YOUR TIME AND ATTENDANCE RECORDS ARE NOT BEING STORED CORRECTLY, LEAVING YOU OPEN TO COSTLY LAWSUITS.
FLSA class action lawsuits outnumber all other employment lawsuits combined. Employers can face stiff penalties for non-compliance such as liquidated damages, millions of dollars in back pay, attorneys fees and government fines. Some of the most common and costly mistakes include unpaid work, failure to abide by both state and federal regulations, employees classified incorrectly and keeping poor records. In most courts, if the employer has kept poor records and there is a dispute regarding hours worked by the employee, the employee wins. An automated time and attendance system should provide detailed reports and store historical data for all employees for at least three years. Additionally, the time tracking system shows no bias toward employees, which means all of your pay rules are applied fairly across your entire workforce. Some time accounting programs are also capable of aiding with FMLA tracking, which can be difficult and may lead to lawsuits if not handled properly.

Read the rest of "Top 10 Signs Your Time and Attendance System is Obsolete"  on IDville.com.

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Todd is an identification expert at IDville with over seven years ID Maker experience. Around IDville, Todd is known for his excessive coffee drinking, beautiful daughters, and impressive ping pong skills. 

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Time and Attendance

IDville’s New Time and Attendance System Saves Small Businesses Time and Money

by dan 9. August 2011 08:36
dan

In today’s business environment, your organization is probably looking for ways to do more with less. We’re excited to announce that we have launched a new time and attendance solution that can help you do exactly that.

The QuantixTM time and attendance system is the latest addition to the IDville offering that helps companies reduce clerical work, save money, recover lost time, and reduce human error. A Software-as-a-Service (SaaS) option, Quantix requires no servers or software to be installed on the user’s network and can be rapidly implemented. With the intuitive Quantix system, you will be able to have the new system up and running in a few weeks as opposed to the months some systems can require.

The Quantix system offers several cost savings opportunities to customers and streamlines attendance and payroll for companies with as few as 10 employees. Customers can see how much Quantix will save their organization with IDville’s online Return on Investment Calculator.

Learn more about Quantix time and attendance

The new time and attendance system has several features that makes reviewing employee timecards and payroll much easier:

Using Quantix, supervisors can:
 View and edit employee timecards
 View in/out board with last punch
 View infractions, hours, and overtime
 View and edit employee schedules
 View personnel data
 Run PDF or excel attendance reports

Using Quantix, employees can:
 View timecards and either clock in/out, transfer departments, or fill out their timesheets
 View schedules
 View personnel data

The new QuantixTM time and attendance system gives small businesses the tools to manage employee time cards and payroll without breaking the bank. This system makes process efficiencies and cost savings accessible to organizations of all sizes.

For more information, request a free time and attendance information pack  and enjoy a free time and attendance 30 day trial!

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Dan is the IDville General Manager and oversees all product management and marketing for the IDville brand.  Around IDville, Dan is known for the catchphrase, "talk to me," his not-so-secret designer past, and his passion for Michigan State sports.

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Time and Attendance

Photo ID System Creates Secure ID Badges for Quiksilver Employees

by david 3. August 2011 09:00
david

Quiksilver, Inc. is a sportswear apparel company that designs, produces and distributes clothing, surf, skate and snow equipment for young-minded people. Started by Alan Green and John Law in 1970, Quiksilver quickly became a phenomenon and is now sold all over the world. Currently employing approximately 3,500 people, the business continues to be run on its original principals of word-of-mouth, quality and unbelievable service.

Todd Dickson, Quiksilver's director of building security, came to IDville in search of an up-to-date photo ID system that was "user-friendly and that did not break down every other day!!" (We could guarantee that!) He needed a photo ID system that would allow him to create different types of badges on one system.

Create your own employee photo ID cards
Create your own employee photo ID cards.

With thousands of employees at different levels within the company, I knew Dickson needed an affordable way to create unique IDs. He was going to be printing a lot of photo ID cards with Quiksilver being such a large company.

When Dickson contacted IDville he had some questions regarding the photo ID system choices. "The IDville representatives were very well-versed with the product which showed me a lot. Although cost was a big factor in our decision, as the prices are very reasonable, the professionalism was leaps and bounds ahead of the other companies we'd contacted."

I ultimately helped Dickson decide on the Single-Sided ID Maker Advantage because he was planning to print a large number of cards, on one side only and security-enhancing overlays were not important. Dickson purchased two of these photo ID systems to be used at two different locations.

Quiksilver’s photo ID badges are tamper-resistant. Their card design includes the employee photo along with the company logo; for added security a watermark of the employee's photo is also in the corner. "IDville continues to meet and exceed my expectations! It has become a great resource for my photo ID badging process."

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David is an IDville Identification Specialist with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge, and experience as a catalog model (you may have seen him in a previous IDville catalog!).

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