IDville Blog | August 2010

7 Steps to Implementing Visitor Management

by david 23. August 2010 14:49
david

Instances of workplace and school violence are at all time highs, and the need for workplace security has never been greater. To protect employees and facilities, organizations of all sizes and industries incorporate visitor management systems into their security strategies.

A visitor management system tracks the visitors to your building and creates an ID card for the visitor to wear while in the building. The increased security measures put employees more at ease with their working environment, leading them to be more productive.

Organizations of all sizes and industries can easily and affordably implement a visitor management system to monitor visitor traffic in their facility by selecting an appropriate system and making minor facility and policy changes. Follow our seven steps to implement visitor management easily!

1. Select a visitor management system. It’s important that the system include individual visitor ID cards and create a record of facility visitors. Most visitor management systems have refills, so your options are not limited by visitor volume.

2. Implement access control. To control visitor access to your building, limit the number of public entrances. After determining your public entrance, make sure all other doors are locked. Employees can use HID cards to enter the building from those other entrances while visitors are forced to use the main public entrance.

3. Determine a location for the visitor management system. Position the visitor log-in at an entrance near visitor parking or in the main lobby. Train your gatekeeper, the individual at the entrance, to administer the visitor management system. You may want to use a receptionist or security guard to sign-in visitors and hand out visitor ID cards.

4. Train employees. Inform your employees that a visitor management system is a precaution you take to ensure their safety. Train employees how to use the system, so they can fully understand the procedure. Encourage employees to make visitors aware of the new system ahead of time for a smoother transition.

5. Explain the policy to visitors.  Make visitors aware of your new visitor management policy by posting signs on entrances. The signs should direct visitors to log-in at a reception desk. If you have a large number of regular visitors, you may want to create a more permanent visitor ID card for them with a preprinted visitor card.

6. Have visitors check out. With a visitor management system, it’s equally important to know when visitors enter and exit your building. Require visitors to stop by the reception after their visit is complete to turn in their visitor card and check out. Adding this procedure to your policy will give you a complete knowledge of who is in the building.

7. Increased security procedures. Depending on your organization, you may want to add increased security procedures to your visitor management policy. Require visitors to show identification when they sign in at your building to confirm their identity. You may also require visitors to be escorted in the building by an employee. This is a great way to make sure everyone in the building is accounted for.

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Find the Right ID Card Printer Supplies

by todd 17. August 2010 09:25
todd

Each ID card printer is different and uses slightly different printer ribbons and cleaning kits. Using the proper ID card printer supplies is an important part of keeping your printer healthy and active for a long time.

You can find all the ID card printer supplies you need at IDville by using our System Supply Wizard. We have Evolis printer supplies, Datacard printer supplies, Fargo printer supplies, Magicard printer supplies and Zebra printer supplies to outfit many different ID card printers. Using our System Supply Wizard, you select the make and model of your ID card printer, and our website displays all compatible supplies.

This makes it easier for you or anyone in your office to replace printer ribbons, order new PVC cards or select a cleaning kit for your ID card printer.

An ID card printer is an investment for your organization, and you want to maintain your investment. I recommend you clean your printer every 700-1,000 prints using the printer cleaning kit made for your printer model. Cleaning kits vary in cost and most are in the $30-$60 range. It’s well worth the investment! Cleaning your ID card printer will result in better colors, improved printing, and a longer lasting ID card printer.

Find Your ID Card Printer Supplies at IDville.com

Refer to your ID card printer manual or use our System Supply Wizard to order the correct supplies for your printer.

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Todd is an identification expert at IDville with over seven years experience. Around IDville, Todd is known for his excessive coffee drinking, beautiful daughters, and impressive ping pong skills.

Five Elements of an Excellent Employee ID Card

by david 10. August 2010 08:34
david

ID cards have become an essential component of facility and workplace safety, and it’s nearly impossible to walk into a workplace without one. Organizations equip employees with ID cards to easily identify who does and does not belong in the building and to streamline personnel processes.

ID cards can play a pivotal role in an organization’s security plan, and creating the right ID card is imperative to achieving security goals. By considering the following ten ID card components, organizations can create the ID card that meets their needs.

1. Organization Logo
Add a visual security element to ID cards by incorporating your organization’s logo. Be sure your ID card design is consistent with the current marketing style sheet, including font, logo, and colors to reinforce the brand’s message and project a professional image. A corporate logo is a highly recognizable image by employees and security personnel, and it will make it more difficult for fraudulent cards to be created.

2. Design
An effective ID card design is both attractive and functional, and your card design can be just as important as the security features it incorporates. The card design itself can also provide valuable information using colors and graphics. For instance, hospital ID cards often assign a specific color to different floors or departments, making it simple to identify where employees work.

3. Single and Dual-Sided
Depending on what security or data features are included, ID cards can be single or dual-sided. Determine what ID card functions are priorities for the organization and consider how much space will be needed.

4. Orientation
ID cards can be displayed horizontally or vertically, and the orientation of your ID cards will impact how they are worn by employees. Consider the different scenarios where ID cards will be used.

5. Employee Picture
It is standard for ID cards to include a picture of the employee on the front of the card. The photo on an ID card makes it unique to the individual employee and should be easily visible. Photo identification is normally used on identification documents, such as a driver’s license, passport, or ID card, to increase the security and authenticity of the document. Likewise in the workplace, security and authority personnel should use a similar verification process with employee photo ID cards.


Read the complete list of ID card elements, “10 elements of an excellent employee ID card” in our Knowledge Center.

Sample ID Card Designs on IDville.com Sample ID Card Designs on IDville.com

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David is an IDville identification expert with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge and experience as a catalog model (you may have seen him in a recent IDville catalog!).

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Create Custom Printed Lanyards for the School Year

by david 4. August 2010 08:10
david

Many schools will re-open their doors to students in the month of August, and school administrators should be prepared to welcome back students with new student ID cards. Student ID cards are an important part of school security, and they can also streamline various school processes such as school lunches, library materials, and photo directories.

These days, school security policies require students to wear their ID cards at all times, and custom printed lanyards are the most popular ID card accessory for students. Lanyards can be an effective part of your student ID security policy. Here are a few ways you can get the most bang for your buck out of custom printed lanyards for students.

1. Color Code Lanyards. Assign a certain color lanyard to each grade or classroom. The color lanyard will help staff and teachers quickly identify where a student belongs. Our Vivid Color Lanyards can be created in any color, so you’re able to outfit your entire school without running out of color options. Create a color key for staff and teachers, so everyone understands what the custom color lanyards mean before the students arrive.

2. Select the Breakaway Option. The breakaway feature is an extra safety precaution that may be especially important for young students. If caught on an object, the lanyard will split at the breakaway point to prevent choking or harm to the student. Learn more about the benefits of breakaway lanyards in this Knowledge Center article.

3. School Spirit Custom Lanyards. Create custom printed lanyards in school colors for students with the school name and mascot. Students will promote both safety and school spirit when they wear their student ID cards around the halls.

4. Offer Options. Give students a variety of lanyard choices by purchasing custom printed lanyards promoting various school clubs, activities and sports. Students can even purchase a variety of lanyards from a school spirit store and change their lanyards as they see fit. You may even want to use our selection of themed lanyards.

5. Reward Students. It can be difficult to encourage students to wear their student ID cards all the time. Create a program to incent students to wear their ID cards and custom printed lanyards. For example, you could present awards on-the-spot to students caught wearing their ID cards properly. Give out coupons for the cafeteria or spirit store, candy or tickets to the local movie theatre.

Are you preparing to order custom printed lanyards for the new school year? Like IDville on Facebook and receive 25 free lanyards with your custom lanyard order of $250 or more. As an IDville fan, you’ll receive exclusive coupons and special offers! Like IDville on Facebook today.

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David is an IDville identification expert with over seven years product and sales experience.  Around IDville, David is known for his new product ideas, sports knowledge and experience as a catalog model (you may have seen him in a recent IDville catalog!).

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